Situation report on may 11th
A very gradual exit from lockdown
What are the general instructions applicable by all users and staff of the University of Strasbourg?
- Exit from lockdown will be very gradual. We want to help to develop a sense of civic responsibility regarding public health.
- Maximum priority should be given to carrying out activities remotely, by teleworking wherever possible and when the family situation is conducive to it.
- For activities that cannot be carried out remotely or by teleworking and have been identified in the business resumption plans approved by the heads of academic departments, laboratories and services, a return to work will be possible in strict compliance with the precautionary health guidelines and with the university supplying masks and alcohol-based hand sanitiser.
- The university will remain attentive to individual situations and in particular to staff who have been isolated.
What about teaching?
The students will not return to the university. There will be no face-to-face teaching before September, with the possible exception of further education. Remaining classes will be conducted remotely using digital means.
What about exams?
Except in explicit cases (e.g. the PACES competitive exam), teachers will carry out exams remotely. The new examination methods were studied for each course and curriculum, approved by the academic departments then confirmed by the Cfvu. The students are warned 15 days in advance if the exam procedures have changed.
From 20 June, certain exams involving small numbers of students – fewer than 20 – could take place – depending on the national and regional situation.
All Master’s dissertation defences will take place via videoconference.
Internships in companies may be extended, on a case-by-case basis, based on the decision of the relevant department. The university calendar will take this possibility into account to enable internships for the 19/20 academic year to be validated until December 2020, with the agreement of the student.
Students have been constantly reminded of the need to maintain the quality of courses and therefore of diplomas. That is why the university never contemplated automatically allowing all students to pass their semester. Everything has been done to maintain the same level of academic requirements, by finding new methods of acquiring and validating knowledge and skills, thanks to the mobilisation of everyone involved.
What about research?
Research activities will be prioritised laboratory by laboratory and specific instructions for exiting lockdown will be defined in close collaboration with the CNRS and Inserm since their personnel work in the same physical spaces within the “UMRs” (Joint Research Units). The head of laboratory will confirm the authorisation for personnel to return physically to the premises. Teleworking should still be preferred whenever possible.
Personnel may only be present if hygiene measures are strictly respected by everybody.
What about teacher-researchers?
The instructions apply to all university staff members regardless of their duties, profession or status.
What about administrative work?
Carrying out your duties via teleworking is still the priority, whenever possible.
When is it not possible for staff members to work remotely?
- when their work cannot be done at home
- when they use applications that cannot be used remotely
- when their Internet connection is too weak
- when their family situation makes it impossible, e.g. when taking care of a child under 16 years old
What measures must be respected by those who have to return physically to work on university premises?
- the hygiene measures in place at the national level, (mask, social distancing, hand washing)
- face-to-face meetings should be avoided. If they take place, maintaining a distance of at least one metre is obligatory
- the use of common rooms is forbidden
Where and how will staff be able to eat?
We currently do not know of any catering solutions for people who will have to return physically to work. The CROUS and the AGRICAS-run administrative restaurant at the Esplanade are working on a take-away solution. You are therefore advised to bring your own food. We remind you that restaurants and bars remain closed.
Which places and buildings will be open?
No classrooms, lecture rooms or practical workrooms will be opened and cleaned unless they are requisitioned. The only open buildings and offices will be those where staff have to come and work.
What about the university libraries?
A limited number of selected libraries will soon be introducing a loan service by appointment. Arrangements will be announced and communicated via their websites.
What hygiene guidelines will employees have to respect?
- minimum distance of 1 metre between employees
- regular cleaning of personal office equipment (floors and bins are the responsibility of cleaning staff)
- washing hands on arrival at university and before departure from university
- wearing a mask if employees share a confined space, even if they maintain a minimum distance of 1m,
What measures have been taken by the university to ensure that the hygiene guidelines are observed?
- cleaning of premises by 12 May
- 2 additional cleaning rounds per day, particularly in bathrooms and communal areas.
- provision of soap and alcohol-based hand sanitiser
- distribution of masks for people working together in the same space
Will members of the public be admitted?
No, the university will not allow users or visitors to enter.
In which cases will students be able to come to the university to visit their administration or a university department?
In theory, none. Communication will take place by email and telephone (contact details on unistra.fr)
How will the release from lockdown be applied?
The general measures are applicable and must be respected by everyone from 12 May, if the decision is made to release our region from lockdown. 11 May will be dedicated to the setting up of technical arrangements: distribution sites for masks and hand sanitisers.
Each entity of the university (faculties, schools, institutes, laboratories, services) has a work resumption plan that complies with the general instructions while taking its own specificities into account. This work resumption plan will be reviewed regularly, at least once a month and as national and regional requirements demand. The university has sent the general instructions to all members of staff and each entity has informed its own staff of its own specific work resumption plan.